Using online fax services has numerous valuable advantages. Online faxing has diverse advantages for individuals who do it for business and individuals who use it for personal reasons. Some have embraced the concept, but some people are still skeptical about it. If you are in doubt, below are some reasons why you should use the online fax services.
It is Cost Effective
What many people do not know is that the online fax system is cheaper than the conventional faxing method. You can spend about $12 to $50 a month, and this is cheaper than the traditional faxing methods. This is because the machine costs between $150 to $300 and there are other additional costs like paper, ink, and maintenance among other expenses. The machines are also prone to redundancy thus the need to need to replace them when they wear out. With online faxing, such problems are eliminated. It is convenient in addition to being cost-effective. For start-up companies trying to trim down costs, this would be an ideal system.
It is Convenient
Online faxing is convenient for staff members at all levels. Managers, owners, and employees can effectively communicate because they can receive faxes through their email accounts. They can therefore send and receive faxes from wherever they are as long they have a good internet connection. In addition to this, the faxes can be addressed in different formats like PDF and office documents among other formats. Ultimately online faxing enables individuals to manage their businesses while on the go.
It Reduces Time Wastage
The traditional faxing system may have encouraged a lot of time wastage. This is because of hitches like paper jams and other machine glitches. Moreover, the whole process of employees getting up to check the fax machine for new faxes is time-consuming and tiresome. Online faxing enhances productivity because the result is reducing time wastage.
It is Secure
When faxes are received over your email, they are bound to be secure. You can print out the faxes that you want the employees to see, but the rest remain discrete. This aids in keeping sensitive information private. In addition to this, the faxes are encrypted throughout the digital transmission. This is unlike the traditional faxing system where the data is sent to unsecured lines.
Add Digital Signatures
Signatures make faxing important. Legally, signed faxes are considered stronger as compared to those that are not signed. Therefore, electronic fax services allow individuals to apply their digital signatures on the documents.