Tag Archives: fax

Benefits of Using Online Fax Services

Using online fax services has numerous valuable advantages. learn more about receiving fax here Online faxing has diverse advantages for individuals who do it for business and individuals who use it for personal reasons. Some have embraced the concept, but some people are still skeptical about it. If you are in doubt, below are some reasons why you should use the online fax services.

It is Cost Effective

cashWhat many people do not know is that the online fax system is cheaper than the conventional faxing method. You can spend about $12 to $50 a month, and this is cheaper than the traditional faxing methods. This is because the machine costs between $150 to $300 and there are other additional costs like paper, ink, and maintenance among other expenses. The machines are also prone to redundancy thus the need to need to replace them when they wear out. With online faxing, such problems are eliminated. It is convenient in addition to being cost-effective. For start-up companies trying to trim down costs, this would be an ideal system.

It is Convenient

Online faxing is convenient for staff members at all levels. Managers, owners, and employees can effectively communicate because they can receive faxes through their email accounts. They can therefore send and receive faxes from wherever they are as long they have a good internet connection. In addition to this, the faxes can be addressed in different formats like PDF and office documents among other formats. Ultimately online faxing enables individuals to manage their businesses while on the go.

It Reduces Time Wastage

The traditional faxing system may have encouraged a lot of time wastage. This is because of hitches like paper jams and other machine glitches. Moreover, the whole process of employees getting up to check the fax machine for new faxes is time-consuming and tiresome. Online faxing enhances productivity because the result is reducing time wastage.

It is Secure

privacyWhen faxes are received over your email, they are bound to be secure. You can print out the faxes that you want the employees to see, but the rest remain discrete. This aids in keeping sensitive information private. In addition to this, the faxes are encrypted throughout the digital transmission. This is unlike the traditional faxing system where the data is sent to unsecured lines.

Add Digital Signatures

Signatures make faxing important. Legally, signed faxes are considered stronger as compared to those that are not signed. Therefore, electronic fax services allow individuals to apply their digital signatures on the documents.

Reasons To Learn How to Send Fax Through Email

With all the advancements made in communication technologies, sending messages through fax is becoming a little less popular. After all, why would anyone want to bother themselves with sending messages to fax machines when people can just use their email as well as social media platforms to read messages from their work colleagues and loved ones.

Fax Messaging is Still Relevant

hgsaas67ashsaThis may be a bit hard for you to accept but people are still using fax messages to communicate. Despite people moving away from traditional fax messaging as time goes by, there still those who prefer to send fax messages. With the Internet age, people who prefer to use fax communication have turned to Internet fax, a technology that lets you use your email to send and receive faxes.

Less Hardware Requirements

With Internet fax, you won’t need to get a fax machine and have phone networks installed. All you will need is a computer or smart mobile device with an Internet connection that lets you access your email. Also, you won’t need to have additional software installed to send Internet fax.

Environment-Friendly Communication

Do you want to help save and preserve the environment? Well, you can do it by learning how to send faxes through your email. Since Internet fax does not require you to use any paper, you are eliminating potential carbon footprints as well as reducing the need to cut trees to produce paper. You can make a big difference on Mother Earth by deciding to use this technology.

Added Security

Traditional fax messaging is not entirely secure; other people can sneak into your fax papers and read sensitive information. With email fax, that won’t be a problem. The fax technology lets you securely encrypt your faxes online. You can even set limitations on accessing them or make them totally inaccessible to unauthorized parties.

Convenient Access

Unlike traditional fax, you don’t need to get to a fax machine in order to receive a fax. You can send and receive fax through your phone, tablet, and laptop. With email fax, you can handle faxes even while you are on the go.

Lower Cost

hghgs67sasahgasSince Internet fax does not use phone networks, it won’t require you to spend anything on phone lines and equipment. And since you’re using less hardware, you can reduce energy cost. If you want to save money on fax, then you learning how to send and receive fax through email can serve you well.

There you have it, the reasons you should learn how to fax from email. To get started, you can check out Internet fax tutorials posted on relevant websites. While learning the technology may take some time, it will serve you well.

How to Send a fax From Gmail

With 400 million users, Gmail is the most popular free web services in the world. Gmail is loaded with many features that bring convenience to personal and business users. However, it is unfortunate that direct solution (in built) app that allows users to send a fax from Gmail has not been implemented.aDscdvfbgcaqd

Fortunately, there is a way for sending a fax from Gmail using third party solutions known as email faxing. The gmail fax service provides you with a virtual fax number and digitally converts all incoming and outgoing faxes in the Gmail hence eliminating the need for the faxing machine.

Sending a fax from Gmail does not require long set ups or extra hardware or cables. After reading this content, you will be able to send the first fax within few minutes.

How to send a fax from Gmail

Sending a fax from email fax service is a very simple process that does not take much of your time. In fact, it is almost similar to traditional emailing but with few differences;

  1. The fax number is inputted in the “TO” field
  2. Attach fax contents are to the email
  3. The message field is used as the cover page

However, you should create an account with a fax service. Signing up for a trial is best if you do not want to spend your money.

  • Step 1: open the Gmail account and click “COMPOSE” .
  • Step 2: Enter the desired fax figure in the “TO” field, the fax number is followed by “@serviceprovider.com.” in this case, you will replace the text with the domain of your desired fax provider like @efax.com
    Step 3: Enter the message that you want on the cover page using “MESSAGE” or “SUBJECT” field.
  • Step 4: Attach the document to fax. You can enter common file types such as TXT, DOC, XLS, TIFF and JPG formats.
  • Step 5: your fax in now ready to be sent. Just click “SEND” button and you are done. Transmitting a fax usually takes less than a minute, after which you will receive confirmation.

ACDadfbgnhmjgdSending a fax from Gmail is easy and faster than sending a fax through traditional means. All you need is to look fax service that suits your needs, taking into account delivery speed and cost of the subscription. You can sign up for a free trial of fax service providers to compare and find one that suits you most.